The SPV sits beneath the parent holding company with unit holders comprising the company and the builder partner. Inter-entity loans document land contribution and equity calls; minutes record resolutions on drawdowns and variations.
JV entity administration.
Records coordination for an active development SPV
Corporate records
Development SPV under joint venture.
Administrative coordination for a project special-purpose vehicle holding title to an active infill development. Registers, loan ledgers and adviser packs are maintained for external accountants and solicitors.
Loan ledger
Parent ↔ SPV balances reconciled quarterly with accountant.
Title index
Lot/plan cross-referenced to SPV name and mortgagee.
Unit holder minutes
Resolutions filed by project code and date.
Draw schedule
QS certificates matched to paid invoices.
Register contents
- Certificate of title and registered mortgage documents
- Joint venture and unit holders agreement
- QS reports and construction draw approvals
- Building contract, variations and extension-of-time records
- Insurance certificates — contract works and public liability
- Correspondence with council and certifier
Reporting rhythm
- Monthly builder programme report to unit holders
- Quarterly pack to external accountant for SPV accounts
- Annual review of inter-entity loan balances and interest
- Ad-hoc packs for financier or partner due diligence
Company staff coordinate document assembly and meeting schedules. Tax returns and BAS for the SPV are prepared by the appointed registered tax agent.
SPVLegal entity
2Unit holders
QuarterlyAccountant pack
ActiveProject status
Related project
This administration supports the regional infill townhouse joint venture described in the development case note. Title remains in the SPV name until practical completion and settlement of finished dwellings, when surplus cash is distributed per the JV waterfall.
Common questions
SPV administration — FAQ
Entity records and reporting for the development vehicle.
Why is title held in an SPV rather than the parent company?
Ring-fencing isolates project liabilities, accommodates multiple unit holders and simplifies project-level finance. The SPV owns the land and contracts; the parent and builder subscribe for equity per the unit holders agreement. On completion, distributions follow the waterfall without commingling other portfolio assets.
What is included in the quarterly accountant pack?
Packs typically contain bank statements, inter-entity loan balances, QS draw certificates, creditor listings, GST summaries and draft management accounts. Supporting invoices and minutes are indexed by project code. The external accountant prepares statutory accounts and tax returns from this material.
How are inter-entity loans between parent and SPV tracked?
Each contribution is recorded with date, purpose and agreed interest terms if applicable. Balances are reconciled quarterly against SPV bank statements. Repayment or conversion instructions are minuted when practical completion proceeds are allocated.
Can external partners request diligence access to the register?
JV partners and engaged financiers may request copies under the confidentiality and information clauses of the relevant deed. Releases are logged; sensitive third-party personal data is redacted. Requests unrelated to an active project relationship are declined.